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What is a Portable Document Format (PDF) and Why Should I Use One?

Over the past decade, the Internet has quickly become one of the most useful tools that people can take advantage of. You even have the potential to operate an entire business from your laptop.

When it comes to using the Internet for communication, a portable document format (PDF) is often used due to the utility it provides. But, not everyone knows the advantages it has to offer.

Not sure where to start? Don’t worry, we’ve got you covered.

Let’s take a look at everything you need to know.

What Is a PDF?

This type of document was developed by Adobe to accomplish two things: consistency and accessibility.

The aim of a PDF is for it to be openable across any type of hardware without requiring the software that Adobe used to create this type of document. This means that there often won’t be issues with outdated operating systems, application versions, etc.

PDFs were also designed to maintain its formatting under any circumstances. This ensures that everything will look as it’s supposed to when it’s opened by the other party.

Why Should I Use One?

In addition to the benefits above, using a PDF provides a significant amount of other utility.

Some of the most notable include:

  • Adding images, videos, and hyperlinked text
  • Web browsers have built-in software that can open a PDF
  • PDFs can be created out of nearly anything with little difficulty
  • They can be password-protected for added security

This last attribute is especially useful, as it vastly reduces the inherent risks associated with sending sensitive information such as financial documents or personal info.

How Do I Make a PDF?

As previously mentioned, many programs provide you with the option to export something as a PDF file.

In general, though, you’ll find that you nearly always have the option to ‘print’ as a PDF. So, anything that you’re able to print can be made into a PDF. While this obviously includes text documents, it can also include PhotoShop projects, images, etc.

You can even view PDFs while working with code. You can learn more here about a C# PDF viewer.

Can I Convert a PDF into Something Else?

While PDFs provide a notable amount of security, it can sometimes come with the drawback of making them difficult to edit. But, there’s a fairly simple workaround.

Word processors can often open a PDF with little trouble on their own. If not, there are free online converter tools that can manipulate the file to open more easily with different applications.

Understanding Portable Document Format Can Seem Difficult

But it doesn’t have to be.

With the above information about using a portable document format in mind, you’ll be well on your way to taking advantage of all that it offers.

Want to learn more lifestyle tips that can help you out in the future? Be sure to check out the rest of our blog.

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