Changing your company’s location may be both exciting and challenging. Changing areas for a company was accessible only a generation ago. Then, you had an expert moving checklist take care of more essential items like furniture and equipment while your crew packed the smaller items in boxes. However, modern relocations include thinking about how to transport electronics with traditional household goods.
Technology does help firms to run more efficiently and cleanly, but it also makes relocation more difficult. Fortunately, you may take measures to guarantee a seamless transition.
Preparedness and Methodology
What company are you using to transport your belongings? Though it may be tempting to try to save cash by doing the relocation on your own, professional movers should not be discounted. Commercial movers’ labor and specialized equipment are ideal for transporting heavy machinery and bulky pieces of furniture. Verify that the firm you want to employ has proper licensing and insurance.
When will your service providers be contacted, and by whom? Make a plan to ensure that all the services will follow you to your new location, and factor in any necessary adjustments to their size and scope.
Is there a map of the room layout available? Your mover can estimate expenses more precisely if they have access to your floor plan beforehand. It will also be helpful for service providers as they get ready to start providing you with their goods and services at your new location.
How difficult was it to move in for previous tenants? Getting to know the future neighbors before you move in might help you avoid some of the pitfalls they experienced. Also, get your employees and the moving firm ready for anything that may happen during the relocation.
In which room do we find the storage space for our computer gear? Know the location of your new building’s data center, computer room, server closet, or information technology room.
In what ways can we best meet your requirements for a data center or closet? Ensure you have proper power backup/surge protection, heating/cooling, fire detection/suppression, and physical security for your IT equipment.
Just how much downtime can you anticipate? Moving to a new location will require you to temporarily close the shop for several hours, if not days—your company’s ability to endure downtime. You should know your tolerance level and do your best to keep it inside.
Are you making offsite backups of all of your data? How tolerant you are of downtime is directly related to how often you back up your data. In addition, the ability to swiftly retrieve data from a secure offsite location might be invaluable in the chaotic days after relocation.
What methods exist for reverting changes made to files, databases, and services? You may no longer necessitate the services you have been paying significantly if you have reduced the number of staff or the quantity of equipment.
Please describe your organization’s requirements for data and telephone services. Your IT requirements will shift when you relocate to a new site or reduce your staff size. Therefore, it’s crucial to plan for the necessities of running a company, such as a phone system and internet connectivity, at a new location.
Which telecommunications and data transfer companies operate in the area? You may not have access to the same services at your new location as you did before. See what choices there are and how much they will set you back.
Is the electricity up to par to allow you to move in? Your new building’s wiring and cabling should be adequate for your company’s requirements. The proper wiring is required for your servers, desktops, printers, and other devices.
Could you tell me whether the wiring was approved? It would help if you had solid wiring and cabling for your electronics. Achieving this requirement is crucial, and certified wiring may assist.
How much juice do you need? You’ll need electricity to run all of the servers, workstations, printers, etc., that you move into your new location.
Can you tell me what gear is essential to carry and what needs to be replaced? If you’re planning on downsizing or consolidating your workplace, now is the time to take stock of your present equipment and figure out how to put it to better use.
For what enhancements should you save money? Modernizing hardware and software is another method for increasing productivity. You may save money in the long term by objectively looking at your present IT and figuring out where upgrades are necessary.
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Many businesses in today’s technologically advanced economy move to maximize productivity. While some companies cut their office space needs by promoting remote work, others choose to combine their sites.