Moving to a new office can happen for many reasons: better location, more affordable rent or simply a much more productive environment that is more beneficial to the employees. Whatever the reason, there are certain things that need to be checked and done before deciding to move. So if you’re planning to move your office someplace else, here are the most important things to be taken care of:
1. Find a good location
This should go without saying, but unfortunately, many people don’t know this. If you’re planning on moving, you need to make sure that you’re really moving to a better place. If possible, consult your employee or clients to make sure that your new location will really be more convenient to everybody involved. In case you, your clients and employees are driving, it’s crucial to ensure that there are many parking spaces available. Similarly, if you’re all using public transportation, it’s necessary to check the walking distance to all bus stops and train stations. You don’t want to move to a new place, only to wait for your employees to arrive every morning. Ensuring that your office is easily reachable should definitely be one of your top priorities.
2. Make sure that your new office is suitable
Sometimes we can get swayed by the new dazzling tower building or impressed by the fancy neighboring companies that share the building with us, that we forget the fundamentals of finding a new office space: it needs to be suitable for you. If you need more space, you can’t choose the smaller office no matter how fancy it looks. Always consult your employees, especially if they’ve been working for you for a bit longer. Before you decide to move, make sure that the office is well-lit and that all installations are working. Additionally, you should never settle for the office whose rent is too expensive. Instead, opt for a slightly cheaper place, because the majority of your income should be spent on improving your quality of work and paying your employees’ wages.
3. Transportation is the key
When it comes to moving, one of the biggest concerns is organizing safe transport. In case you have a lot of valuable documents, you need to ensure they won’t get lost during transport. It might be tempting to do everything by yourself, but always remember that your car isn’t meant to be used for moving valuable office equipment, so it’s much more convenient to reach out to Budget truck hire service so you won’t need to organize the vehicles by yourself, which automatically means less stress.
Hiring a moving truck can ensure that all your stuff is safely transported, and you can ask your employees to get behind the wheel so you’ll be sure that everything’s done efficiently.
4. Don’t procrastinate
Even the smartest person can suffer from procrastination, but when you’re moving offices, it’s crucial to be as quick as possible, because your clients don’t have time to wait for you to make a decision. So, you should make a to-do list and start by packing the least important items first. Start with books, documents and other office equipment you use less so you won’t be delayed once you start packing for real. Get durable boxes and place all the things neatly, so they won’t get damaged during transportation. Ask your employees to assist you and delegate the tasks accordingly. Even better, you can ask each employee to clear out his or her desk. That way each person can be responsible for their own stuff which can make things go faster.
Moving is generally a stressful event, so feeling anxious is completely normal. Yet, it’s necessary to stay calm and be organized, especially if you expect your employees to follow your lead. Make sure that all the bills are paid before you move to a new place and clean your old office. If you don’t have time to clean, hire a professional cleaning service to do it for you. Also, don’t forget to inform your clients and customers about your new location, so they’ll know where to find you. If you do everything right, your moving experience will be quick and stress-free.